Your HOA deserves better than
email chains
Record your board meeting right in the browser. AI turns it into structured minutes in 5 minutes. Plus: resident mobile app, compliance monitoring, and everything else your small HOA needs.
Community Overview
Recent AI Minutes
350,000 small HOAs. Zero good software.
Big platforms charge $100+ per month and require complex setup. Small HOAs deserve purpose-built tools at a fair price.
Email Chain Hell
Board discussions buried in reply-all threads. Decisions lost. No audit trail. New members start from scratch.
Compliance Blind Spots
State laws change. Your governing docs gather dust. One missed requirement can mean fines or lawsuits.
Volunteer Burnout
Board members spend 10+ hours a month on tasks that software should handle. Good volunteers quit.
★ Core Feature
Upload a recording. Get board-ready minutes in 5 minutes.
Stop spending 3 hours writing meeting minutes. Upload your board meeting recording — from any device — and HOAdesk's AI delivers structured, board-ready minutes in about 5 minutes.
Hit Record in HOAdesk
Open your meeting, tap the red button. Records directly in your browser or the mobile app. No external tools needed.
Recording stops → AI kicks in
Hit stop when the meeting ends. Audio uploads automatically and transcription starts instantly.
AI transcribes + structures
Minutes formatted automatically
Review, edit, approve
Your board stays in control
Date
Mar 15, 2026
Duration
47 minutes
Attendees
5 of 7 board members
Quorum
✅ Confirmed
Motions & Votes
Action Items
Get 3 pool resurfacing quotes
Maria L.
Draft revised parking policy
James R.
Schedule special assessment vote|
Board
See It In Action
Record. Transcribe. Done.
Watch how HOAdesk turns a live board meeting into structured minutes — no uploads, no file management, no waiting.
00:00:00
47 min → 5 min
Meeting to minutes
99.2%
Transcription accuracy
Zero uploads
Records right in your browser
Give residents their own front door.
A real native app for residents and a self-service web portal. No more phone calls to the board.
HOAdesk for Residents
A real native app — not a mobile website. Push notifications, dues payment, maintenance requests, and more.
- ✓Push notifications for announcements
- ✓View balance & pay dues
- ✓Set up auto-pay
- ✓Submit maintenance requests with photos
- ✓Report violations anonymously
- ✓Access documents & bylaws
- ✓View minutes & events
Resident Self-Service Portal
Everything residents need — accessible from any browser. No app download required.
- ✓Account balance & payment history
- ✓Pay dues online (card or bank)
- ✓Auto-pay setup
- ✓Violation status
- ✓Meeting minutes archive
- ✓Community documents
- ✓Submit requests
- ✓Update contact info
- ✓Email digest settings
And everything else your board needs.
A complete platform — not a patchwork of tools.
Resident Payments
Residents pay dues online via card or ACH. Auto-pay, assessment scheduling, email receipts, late-fee automation — and manual check recording for the residents who still mail checks.
Announcements & Email
Send targeted announcements via email, push, or in-app. Track who opened. Schedule ahead.
Violation Tracking
5-step escalation workflow. Photo evidence. Auto-reminders. Complete audit trail for every case.
Document Vault
CC&Rs, bylaws, meeting minutes, contracts — all organized and searchable. Version history included.
QuickBooks Sync
Read-only sync with QuickBooks Online. Assessments, payments, and expenses in one dashboard.
AI Compliance Monitor
AI scans your docs against state HOA laws. Get alerts when laws change. Stay compliant effortlessly.
Task Management
Assign tasks from meetings automatically. Track progress. Never lose an action item again.
HOAdesk vs. the old way.
| Feature | HOAdesk | Buildium | PayHOA | Email+Sheets |
|---|---|---|---|---|
| Built-In Meeting Recorder | ✓ | ✗ | ✗ | ✗ |
| AI Meeting Minutes | ✓ | ✗ | ✗ | ✗ |
| Online Resident Payments (card + ACH) | ✓ | ✓ | ✓ | ✗ |
| Manual Check Recording | ✓ | ✓ | ✓ | ✗ |
| Auto-Pay for Residents | ✓ | ✓ | ✓ | ✗ |
| Resident Mobile App | ✓ | ✓ | ✗ | ✗ |
| Resident Self-Service Portal | ✓ | ✓ | ✓ | ✗ |
| AI Compliance Monitoring | ✓ | ✗ | ✗ | ✗ |
| Auto Action Item Extraction | ✓ | ✗ | ✗ | ✗ |
| 5-Step Violation Escalation | ✓ | ✓ | ✓ | ✗ |
| QuickBooks Integration | ✓ | ✓ | ✗ | ✗ |
| No per-unit pricing | ✓ | ✗ | ✓ | ✓ |
| Starting price | $49/mo | $58/mo | $54/mo | $0 |
Simple, transparent pricing.
No per-unit fees. No setup costs. Cancel anytime.
Annual plans billed upfront
Starter
billed monthly
- 1 HOA community
- 3 board member seats
- 2 AI meetings per month
- 10GB storage
- Announcements & community email
- Violation tracking (5-step escalation)
- Document vault
- Maintenance requests
- Resident portal (web)
- Resident Payments (card + ACH)
- QuickBooks sync
- AI compliance monitor
14-day trial, no card required
Professional
billed monthly
- 1 HOA community
- 8 board member seats
- 6 AI meetings per month
- 50GB storage
- Everything in Starter
- Resident Payments (card + ACH)
- Manual check recording + ledger
- Auto-pay for residents
- QuickBooks sync
- AI compliance monitor
- Polls & online voting
- Priority support
- Resident mobile app
Everything you need. No per-unit fees.
Premium
billed monthly
- 1 HOA community
- Unlimited board seats
- Unlimited AI meeting minutes
- Premium Minutes with Opus 4.6
- 200GB storage
- Everything in Professional
- Resident Payments + manual checks
- Resident mobile app (iOS & Android)
- Custom email branding
- Dedicated onboarding session
- SLA guarantee
Highest-quality AI minutes & full platform
Resident Payments on Professional & Premium. Standard processing fees apply: 0.8% capped at $5 for ACH or 2.9% + $0.30 for cards, plus a 0.5% HOAdesk platform fee. Configure who pays fees (HOA, split, or resident) per community.
All plans include: SSL encryption · 99.9% uptime · Email support · Free data migration
Managing multiple communities? See our management company plans.
Ready to simplify your HOA?
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